Indexing by Barcode

Tou can further automate indexing by letting the Document Indexer search and index the images using their barcodes.

This topic include the following procedures

To automatically index by barcode:

  1. In Eclipse, from the System > System Files > Document Imaging menu, select Barcode Image Indexing to display the Image Indexing with Barcodes screen. This enables automatic indexing input into Eclipse, which continues until you press Esc to quit.

  2. From the Windows Start > Programs > Eclipse menu, select Image Indexer to start the Document Indexer.

  3. Select a user.

  4. Check Use Barcode to derive the index point information from barcodes in your documents.

When this is enabled, the Document Indexer searches the images for barcodes, which Eclipse uses for auto indexing. Barcoded shipping tickets, for example, could be automatically indexed and input into Eclipse using this option.

  1. In the SelectProfile drop-down list, select a profile to use for all images during the auto processing session.

  2. Scan the documents; the system automatically indexes to the designated profile.

The message "Processing!" displays in the top of the Auto Indexing area during the auto processing session. Click the Cancel button to end auto processing. If Notify After Batch Process (Ctrl+P) is checked in the Options menu, the Image Indexer displays a dialog box when the batch is done processing; click OK.

  1. Run the Image Invoice Exception Report to verify that all documents were indexed properly.

  2. Manually index any exceptional documents remaining. See To manually index barcoded images below.

If the Document Indexer is unable to read any barcodes, usually due to poor quality or obliterated barcodes, the documents remain in the designated directory.

Note:When scanning batches of images using a scanner with an automatic document feeder, avoid mixing different document sizes. This can cause scanners to randomly stall, forcing you to restart the Document Indexer. We recommend batch scanning similarly sized documents.

To manually index barcode images:

  1. From the Indexer window, checkUse Barcode.

  2. Select and open a document.

  3. Click the Attach button to display the Barcode Report window.

  4. Enter or correct the barcode information in the box.

  5. Click OK.

  6. Repeat as necessary for other documents.

See Also:

Barcoding Basics