Automatic 810 Matching for Lot Orders

Eclipse provides a way to increase the vendor payable processing time and accuracy by automatically creating payable records and matching those records to purchase orders. You can manage your EDI 810 lot orders through the P/O Variance Queue. By using the P/O Variance Queue, users can review the individual items that on EDI 810 lot orders. After the 810 Invoice is received for a lot order, the system uses the predefined matching rules to automatically process the order.

Review the following control maintenance records before using automatic lot matching.

Create PO Variances for EDI Invoices - This must be set to Yes.
Automatic Cash Receipts Option - Decide how you want the matching rules to work for your cash receipts.

The system does the following when matching:

Applies the invoice amount in the payable record minus freight and tax to the purchase order.
Automatically populates the A/P Open Lot Item from the A/P Billed field with the amount applied to the purchase order.

Selects the Material Detail Needed check box in the A/ P Open Lot Item window. Click here to view:

The system checks the invoice to see if the invoice is more or less than the remaining cost:

If the invoice is...	Then the system does this:
More than the remaining cost:	Automatically-selects Match Open Cost at the authorize payment prompt. For a transaction in which the vendor invoice cost is $500 and the remaining cost on the lot order is $400, this results in the system adjustment of A/P billed amount for the remaining cost on the lot order. In this example, $400. The system displays a variance of $100 in the P/O Variance Queue for resolution. Users can then resolve the variance, per their company instructions.
Less than the remaining	The system accepts the Create B/O Ship Date if the total lot cost is not reconciled in full or not billed in full. The payable then remains unapproved and the variance is sent to the P/O Variance Queue to be managed with the usual process.