Changing EDI Group Profile Global Defaults

Use the EDI Group Profile Global Info Table to change the default settings for flags that check for the following problems:

Out-of-sequence control numbers.
Duplicate purchase order numbers.
Line item quantities not matching minimum sales quantity.

The default entry for each field is N. If you enter Y in any of the following fields, the system displays an asterisk (*) next to the corresponding flag name on the EDI Group Profile Maintenance screen to show that this check is activated. The flag names are located below the hot keys on the screen.

Also use this table to indicate how this trading partner group sends their rebate reports and to indicate whether the part number matching routine for inbound documents compares the product information to internal Eclipse product numbers first rather than last.

To change group profile global defaults:

Display a trading partner profile on the EDI Trading Partner Profile Maintenance screen.

Note: If prompted, log on to the character-based system.

Select a Group ID and use the Group Profile Maintenance hot key to display the EDI Group Profile Maintenance screen.
Use the Global Settings hot key to display the EDI Group Profile Global Info Table screen.

The Group# and Name fields identify the group for which you are entering the global information.

Complete the following fields, as needed:

Field	Description
Ignore GS Ctrl # Mismatch Warnings	Indicate whether the system should ignore mismatch warnings when an inbound document arrives with an out-of-sequence functional group control number. Y - The system does not send a message to the EDI Administrator. When a Y is entered in this field, the system displays an asterisk (*) next to the Ctrl# field below the hot keys. N - The system sends a message to the EDI Administrator, identifying the document with the out-of-sequence control number. This is the default.
Check for Duplicate PO #s	Indicate whether the system should check incoming orders for duplicate purchase order numbers. Y - After you enter a Y in this field, the system prompts you to specify the number of previous days to check for duplicate numbers. The system displays the number you enter here next to the Dup PO Days field below the hot keys. Before creating a new sales order from an incoming 850, the system checks the existing sales orders from the same customer for duplicate purchase order or release numbers. It checks all the non-canceled orders within the number of days specified. If a duplicate is found, the system sends the document to the EDI Error Queue. Note: The 850 can be re-queued by removing the Duplicate P/O Check, re-queuing the document, and resetting the Duplicate P/O Check. N - The system creates a sales order for every incoming 850, regardless of the purchase order and release number the customer assigned to the order. This is the default.
Round Up To Minimum Sales Quantity	Indicate whether the system should round up the order quantity for a product on an incoming 830, 846, 850, or 862 order when a minimum package quantity is defined but the customer did not order that quantity. Y - The system rounds up the order quantity. N - The system does not round up the order quantity. This is the default. Q - The system sends the order to the Remote Order Entry Review Queue for review.
Book Letter of Credit Vendor	Indicate whether this trading partner group must send their 844s from a rebate purchase order created by the rebate report book letters of credit option. Y - This vendor must use the rebate report book letters of credit option and send their 844 from the rebate purchase order. N - This vendor is not required to use the rebate report book letters of credit option and can send their 844 from the rebate report.
Match on Eclipse Internal PN First	Indicate whether the part number matching routine for inbound documents compares the product information to internal Eclipse product numbers first rather than last. The default is N. Y - First. N - Last.
Use Branch Customer D&B in N104	Set the field to Y for outbound mappers to check the branch customer record to see if the D&B number is populated. If the branch record's D&B number is populated, the system sends that number for the N104 EDI ID. The system calculates the N103 qualifier from the N104 ID. If it is a DUNS number, the system sends 1. If it is a DUNS+4 number, the system sends 9. Otherwise, if the document is a vendor facing document, the system sends 92, Defined by Buyer. If it is a customer facing document, the system sends 91, Defined by Seller.
Search Product Index for Parts	Indicate if you want to skip searching product descriptions for EDI documents for this trading partner. Set this field to Yes to override the global setting in the Prevent Search for EDI Part Identifiers in Product Index control maintenance record.
Transaction Types In Separate Envelope	enter Y to place documents for this trading partner in separate outbound FTP files. To envelope documents of different types in a single FTP file, leave this field set to N. Important:If you have a value in the Alternate Interchange ID field, the system does not sent documents in separate envelopes regardless of setting this field to Yes.

Press Esc to save the changes and return to the EDI Group Profile Maintenance screen.