Generate a remittance advice for checks that have been sent. You can generate remittance advice for a single check or for all trading partners that have set up an 820. You can also set up an activity trigger to send 820s when the system generates electronic funds (EFT) payments.
The system sends a deduction segment if a deduction is taken in the payable. The system searches for the following words in the reasons entered for a deduction amount in the payable (G/L > Deductions from the A/P Entry window) and sends the appropriate deduction code along with the amount of the deduction. The system searches for the words in the order they appear below.
Pric - (to catch "price" or "pricing") sends code for "pricing error"
Damage - sends code for "item not accepted - damaged"
Short - sends code for "quantity contested"
Tax - sends code for "tax deducted"
Freight - sends code for "freight deducted"
If the system does not find any of these words in the reason code, the code for "quantity contested" is sent by default. Only one deduction segment is sent per payable. If a payable contains multiple deductions, the system sends the total amount (sum) of the individual deductions.
Before you can send an 820, set up your system as follows:
Create a trading partner profile for which an 820 document is defined.
Enter the EFT account information in the trading partner profile.
Assign the vendor to whom you are sending the remittance advice to this profile.
To set the vendor activity trigger for EFT payments, do the following in Activity Trigger Maintenance:
Select the EFT Remittance Advice trigger description.
Select the EDI Doc for Remit Advice activity description.
Use the Activity Properties option and select the 820 document type.
To generate an EDI 820 remittance advice:
Display the EDI 820 Remittance Advice screen in one of the following ways:
From the System > Systems Programming > EDI > EDI Generate Reports menu, select EDI 820 Remittance Advice.
From the A/P menu, select EDI 820 Remittance Advice.
In the Bank Account field, select the bank account from which the checks were drawn. This field is required.
Complete one of the following fields:
To generate remittance advice for one check, complete the Check # field. The check number can be alphanumeric.
To generate remittance advice for all trading partners that have set up an 820, complete the Check Posting Date field.
Click Generate.
The system generates the requested 820 Remittance Advice documents and places them in the EDI Outgoing Status Queue. The system transmits the documents to your trading partners during the next scheduled network call.
See Also:
Sending EDI Transactions Overview