Use the Build a Distribution List screen to build distribution lists of multiple email addresses or fax numbers based on user-defined selection criteria and using the selection capabilities of the Eclipse Report Writer/Mass Load program. You can, for example, build a list based on the email addresses of a company, or based on email addresses for customers only.
Keep in mind that once you add an email address to a distribution list, the only place you can edit it is on the To Distribution List screen.
Note: You can enter and edit information in any email address field, however, the system does not let you advance if you have entered an invalid email address.
You can enter email addresses either by using the Dist List hot key or by entering email addresses manually. The system accepts either commas (,) or semi-colons (;) for entering multiple email addresses.
To build an email distribution list:
From the System > System Programming > Add-on Products > Outbound Email menu, select Email Send to display the Send Email screen.
From the File menu, select Send Options.
In the Customer/Vendor or Contact field, select the Eclipse files to determine from where you want to select email addresses or fax information.
Click OK.
At the E-MailTypeprompt, do one of the following:
Press F10 and select from a list of email types, as defined in the Valid Email Types control maintenance record.
Select All to include all addresses listed for the entity designated in the Contact/Customer field.
See Also: