Broadcast faxes send the same message and attachment to multiple recipients.
Use the Fax Memo and Fax Distribution List windows to send broadcast faxes.
To send a broadcast fax:
From the System menu, select Fax Memo to display the Fax Memo window.
From the File menu, select Distribution List to use a fax distribution list or create a fax distribution list and then return to the Fax Memo window.
Complete the Fax Memo window header fields as follows:
|
Field |
Description |
|
Customer/Vendor |
Leave this field blank. The system uses the distribution list. |
|
Contact |
Leave this field blank. The system uses the distribution list. |
|
Fax Number |
This field displays ***Distribution List***. |
|
Branch # Header |
Leave this field blank. |
|
Fax Time |
Enter the time at which to send the fax. |
|
Priority |
Select the priority to assign to the fax. |
|
Cover Sheet |
If you are appending a document to the fax, the entry in this field changes from Only to W/Document when you exit the Select Append Documents window. |
|
Fax Date |
Enter the date on which to send the fax. The default value is the current date. |
|
Time Zone |
If necessary, change the time zone to associate with the Fax Time field. The default value is the time zone assigned to your user ID. |
Edit the cover sheet fields as follows:
|
Field |
Description |
|
To |
This field displays ***Distribution List***. |
|
From |
This field displays your name as the person sending the fax. You can change this entry if needed. |
In the Message field, enter the fax message.
If appending documents to the fax, use the Append Documents option on the File menu.
From the File menu, select Send Fax to send the faxes to the Outgoing Fax Status Queue for transmission at the indicated time.
See Also: