Each line item in a template represents a comment, an individual account, or the start, end, or total of a group of accounts. However, whether a line item on a template displays in the window or in a report depends upon the relationship between the values in the following fields:
The Level field on the G/L Template Maintenance window.
The Det field on the G/L Template Maintenance window.
The DetailLevel field in the G/L Report Generator window on the Options tab.
All line items always display on the original template on which they were entered. Information about comments and start/end groups also displays in the window, unless they are in a called template that does not display in its expanded format.
When you create a comment or a start/end group, assign it a number from 0 (zero) to 9 in the Det field.
The report generator uses the number assigned to comments and start/end groups to determine how many levels print on a report. To display comments and start/end group information on a report, enter a number in the Det field that is less than or equal to the number in the Detail Level field in the G/L Report Generator window on the Options tab.
When you create a template, assign it a number from 0 (zero) to 9 in the Level field. This number determines the level of detail that displays in the window.
Groups that have a number in the Det field that is less than or equal to the number in the Level field display in expanded format. Otherwise, a group displays as a single line item.
Comments always display on the G/L Template Maintenance window.
When you create a report, assign it a number from 0 (zero) to 9 in the Detail Level field in the G/L Report Generator window on the Options tab. To print all possible detail levels on a report, enter 9 in the Detail Level field.
Groups that have a number in the Det field that is less than or equal to the number in the Detail Level field print in expanded format. Otherwise, a group prints as a single line item.
Comments that have a number in the Det field that is less than or equal to the number in the Detail Level field print. Otherwise, comments do not print.
When you add a start/end group by calling another template, the system assigns it a 9 in the Det field, however, you can change the default setting.
To display the start/end group information in an expanded format (showing all groups and subgroups) on the window, enter a number in the Det field that is less than or equal to the number in the Level field.
Each line displayed on the window is preceded by an asterisk (*) in the Action column, and you cannot change the numbers assigned in the Det field to groups and comments on these lines on this window.
To expand a group whose number is assigned in the Det field, change the number in the Level field assigned to the template.
To display the start/end group information in an expanded format on a report, enter a number in the Det field that is less than or equal to the number in the Detail Level field in the G/L Report Generator window on the Options tab.
You cannot change the numbers in the Det field assigned to subgroups and comments within this called group.
To expand a subgroup whose number is assigned in the Det field, change the number in the Detail Level field assigned to the template.
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