They system provides you with tools to credit and rebill purchase orders when needed. For example, you order ten items from your vendor for $10 each. The vendor sends ten, but charges you $12.50 each. You can correct the discrepancy and send the vendor the correct amount to reflect the updates for the accounts payable department.
From Purchase Order Entry, you create a generation to cancel the first generation, and then correct the transaction on the third generation. For example, you create a purchase order for 20 items from vendor ABC. The vendor charges you $10 per item. The vendor calls with a discount to $8 per item. You create a generation for -20 items at $10 each to cancel the first purchase. This is known as the credit generation. Then, you create a generation for 20 items at $8 each. This is known as the rebill generation. When you look at the Status tab, the .001 generation is the original purchase. The .002 generation cancels the .001 purchase. Then .003 generation corrects the purchase.
To credit or rebill a purchase order:
Display the purchase order you want to credit or rebill.
Note: The purchase order must be received in order to complete a credit or rebill.
From the Edit Order menu, select Credit/Rebill from the Credit/Rebill window.
Select one of the following:
Option | Description |
Credit | To credit the vendor, such as if the price is incorrect. The system creates the credit generation to mirror the original generation including inventory location. |
Rebill | To rebill the vendor, such as if you have sent the incorrect amount. |
Credit and Rebill | To correct accounting issues, such as after an accounting period has closed. |
To identify specific line items for the credit or rebill, click Select Line Items and select the line items.
To select all line items, click All Line Items.
At the prompt, enter the Reason Code and click OK.
The system displays a confirmation that displays the original order number, credit or debit order number.
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