Defining Vendor Freight Terms

Use the Vendor Freight Termscontrol maintenance record to identify the freight restrictions you want available for orders. The system validates these control maintenance record entries against the available Freight field entries on the Purchase Order Entry window. The freight terms listed in the control maintenance record define what displays when using the F10 short cut to view freight term IDs. You can identify the freight restrictions you want to impose and what information is required at the time of receiving. If you leave the freight information blank in Vendor Maintenance, the system requires freight entry when the purchasing agent creates the purchase order. A message displays if required information has not been entered.

Note: A freight term set up on this maintenance window populates automatically to currently open purchase orders and direct orders for the vendor.

To create a vendor freight term:

1. From the System > System Files menu, select Control Maintenanceto display the Control Maintenance window.

2. Type Vendor Freight Terms and press Enter.

3. If the Vendor Freight Terms window does not display, select Vendor Freight Terms from the list.

4. In the Term ID field, enter a name for the term you are creating.

The system does not restrict the term ID. You can create a name, but it should be meaningful enough that you know which restriction applies to that ID. For example, you can create and ID called "NO FREIGHT" indicating that this vendor's restriction is "Do Not Allow Freight."

5. In the Freight Restrictions field, press F10 and indicate which restriction applies to the ID you are creating. For a description of the restrictions, see the Vendor Freight Termscontrol maintenance record description.

6. Press Esc to save the record.

See Also:

Selecting Vendors for the Freight Carrier on Purchase Orders

Overriding Freight Charges on Purchase Orders

Purchase Order Vendor Freight Terms Guidelines