Inquiring About Purchase Orders

Use Purchase Order Inquiry to view a list of all open purchase orders, bids, and A/P Items. The Inquiry window pulls information from the A/P and A/R system to make sure the data is current. You can scan open orders to check on expected receiving date, status, availability, or balance on the order.

In addition, Purchase Order Inquiry works with Inventory Inquiry, the Future Ledger, and the Inventory History Ledger, to provide accurate information.

You can check Orders and Bids connected to the vendor you are inquiring about. In addition, you can view the A/P Items to see if you owe a vendor.

Note: Use the Check Branch Authorization for Price Branches on Select Screenscontrol maintenance record if you want the system to check authorization for price branch authorization in order to determine what to display.

Use the Purchase Order Reconciliation Inquiry window to view all purchase order related invoicing and payable information at a glance.

You must be assigned the POE.WRITER.POCOST authorization key to view costs on a purchase order if you are not the original writer on the purchase order.

To use the Purchase Order Inquiry window:

From the Purchase menu, select Purchase Order Inquiry to display the Purchase Order Inquiry window.
In the Vendor field, enter the vendor name for the purchase order you want to view.
The following fields display with information populated by the system:

Field	Description
Vendor Name	Vendor who has open purchase order assigned to them. If an asterisk (*) displays highlighted in red, there is more than one address for the displayed vendor.
Contact Information	First three company contacts for the vendor as listed in Vendor File Maintenance.
Address	Official vendor address for the vendor displayed.
Order #	An internal order number assigned to the purchase order by the system.
Order ID	Purchase order number for the vendor.
Branch	Shipping branch of the purchase order. A branch ID can be up to 4-digits.
Balance	Open balance on the purchase order.
Ship Date	Date when products were sent from the vendor.
Avail Date	Date when products, if delayed, will be available for customer purchase.
Status	Status of the purchase order. This field displays only when viewing open orders or bids: O - Open, Y - Direct, and B - Bids.
Ship Via	This field displays only when viewing open orders or bids. Displays a Ship Via if one was entered on the Purchase Order Entry window.

Use the View menu to display purchase order information as follows:

Menu Selection	Displays...
Open Orders	all open purchase orders for this vendor.
A/P Items	open invoices due to this vendor.
Bids	open bids from this vendor.
Credits	credits the purchase order to the vendor.

From the File menu, select Arrange Delivery to schedule delivery for the purchase order selected.
Save your changes and exit the window.