Reviewing the P/O Backorders Queue

The Review P/O Backorders Queue displays purchase orders that contain backordered items. These are items that were not available with the original purchase order. For example, a customer ordered 25 faucets for a new building's restrooms, but only 20 are available right away from the vendor. The last five faucets are put on backorder to be delivered to you for the customer as soon as possible.

The Review P/O Backorders Queue displays the backordered items that do not have an anticipated receiving date from the vendor. If you do not assign a date to the backordered item on a purchase order, the system flags that purchase order to display in the Review P/O Backorders Queue. In the above example, if the available date is unknown for the remaining five faucets, then the purchase order displays in the Review P/O Backorders Queue.

Use the Default B/O Days For Purchase Orderscontrol maintenance record to change the backorder days. Enter the number of days that the system adds to the receiving date for backorders. When items on a purchase order are backordered, the system looks first at the setting in the B/O Days field in Vendor Maintenance to determine how to handle the backorder. If the B/O Days field is blank, the system then looks at the setting in this control maintenance record. If it is not set, the system adds three (3) days.

Note: The status of the purchase order is retained when the purchase order displays in this queue.

This section provides information about the following:

• Displaying the Review P/O Backorders Queue

• Viewing the purchase orders from the Review P/O Backorders Queue

• Editing the purchase orders from the Review P/O Backorders Queue

• Setting fixed backorder days

Note: To display summary information for this queue at all times, add a Review P/O Backorders Queue widget to your Solar Eclipse main window.

 To display the Review P/O Backorders Queue:

1. From the Purchase > Queues menu, select Review P/O Backorders to display the Review P/O Backorders window.

2. In the Branch/Territory/All field, enter a branch or territory for which you want to view the backorders. To view all branches and territories, type All.

3. In the Writer field, enter a purchasing agent ID.

You can select to see all backorders for a specific purchasing agent who enters purchase orders. For example, if a purchasing agent called to give you advance warning that a backorder would be in queue because there was not a date assigned, you could search for that agents ID to narrow the search.

4. Click Update. The Review P/O Backorders Queue displays.

Note: If there are not any backorders for the parameters you entered, the message "No items found" displays.

5. Exit the window.

See Also:

Viewing and Editing P/Os from the Review P/O Backorders Queue