Receiving Product

When you receive purchase orders (P/Os), scan each item to verify quantities. Both the received item quantities and purchase order quantities should match. The basic process is as follows.

Scan the product's bar code.
Select the purchase order to which the product belongs.
Assign the product to a receiving generation.
Verify or enter the quantity received.
Scan or enter a lot number for lot controlled product.
Scan the tote in which you place the item for put away or put away the item without using a tote.

Use your RF gun for this entire process. The RF gun communicates to the system through overhead RF data receivers. Your system is constantly updated during receiving, providing you with real-time inventory data.

Note: If you are receiving product through a transfer, the system does not use any allocated picking zone.

Receiving with the RF Device

To receive product using RF:

From the Warehouse Maintenance > RF Applications > RF Main Menu, select Recv Verify to display the Recv Verify screen.

Note: If prompted, log on to the character-based system.

Scan the product bar code label which the system displays in the Product field.

Note: If the item does not have a bar code to scan, then enter the P/O number. The system displays the Unverified Label Printing screen, where you can print bar code labels or cross-reference the manufacturer's bar code.

If the product is not on an in-process P/O, the system displays the Open P/Os Line screen. This screen displays a list of purchase orders not yet received. The screen also displays the product, along with the total quantity of that item for each P/O.
If the product is on an in-process P/O, the system assumes you are receiving that P/O and directs you to scan a tote (proceed to step 5).
If the product is on a transfer that has not shipped, the system displays the following warning: "Selected transfer not shipped from shipping branch."

Select the purchase order. Use the vendor's packing slip to find the P/O number.

A screen displays showing the product, quantity ordered, and the number of total items on the purchase order.

In the Recv field, indicate a receiving generation for which to assign the product. Press F10 to select from the following:

Note: If the Create New Generation For RF Recv Verify Overages control maintenance record is set to yes, then any overage amount is applied to a new generation automatically.

Receiving Generation	Result
One Old	Selects the most recent purchase order receiving generation for that day and adds the product to it. If it is the first receiving of the day, the system creates a new receiving generation. The system adds One Old receivings for that day to this same receiving generation. Note: When this RF receiving option is selected, the system does not put the items scanned on an existing receiving generation that has been transmitted. If all receiving generations have been transmitted then the systems creates a new generation for the items received.
One New	Creates a new receiving generation for the product. Each time you select One New, the system creates a new receiving generation.
All	Selects all items on the purchase order and assigns them an In Process status, as well as places them all on one receiving generation. SelectingAllsimplifies receiving. Each time you scan a new product, the P/O select screen and this Receiving Generation screen no longer display. When you select All, access the Unverified Select screen by using the Unverf hot key. This screen lists all items in a P/O that have not been receive verified. Use this screen to track receiving against a P/O. You can also display the Unverified Label Printing screen from the Unverified Select screen to backorder items.
View	Displays all items on the purchase order. Press Esc to return to the Recv Verify screen.
None	Returns you to the Recv Verify screen.

Note: The system enters the receiving generation defined in the RF Receive Verify Default Receiving Optioncontrol maintenance record.

Once the system processes the order and returns you to the Recv Verify screen, one of the following occurs:

The Quant field is left blank if the RF Receive Verify Prompt To Enter Quantitycontrol maintenance record is set to Y. Enter the number of items you are receiving in the Quant field.
The system uses the open quantity from the selected P/O generation as the received quantity after you scan the product if the RF Receive Verify Prompt To Enter Quantitycontrol maintenance record is set to N. Verify this quantity. If it is incorrect, back order the item or receive the overshipment, as appropriate.

Note: If the item is lot-controlled, scan its lot number or assign it a lot number as needed.

In the Tote field, do one of the following:

Scan the tote label for the tote in which you are placing the product.

If the RF Enable Tote Validationcontrol maintenance record is activated, the system validates that you scan a tote. If you incorrectly scan a non-tote bar code, the system prompts you to re-scan the tote label. If you manually enter a tote label, you must enter TOTE- before the actual tote number.

If you want to put away the product directly into a location without using a tote and if the RF Scan Location To Tote For Immediate Put Awaycontrol maintenance record is activated, scan the location as the tote.

If you scan a location that is not the expected put away location, the system prompts you to confirm the location. Enter Y to confirm the location. You can also use the Put Away-I hot key to immediately put away the product.

Note: You can set the Lock Warehouse Zone To Tote In RF Receive Verifycontrol maintenance record to lock a tote to a zone. If this control maintenance record is set to Y, you cannot scan items from different zones into one tote. If the control maintenance record is set to Prompt, the system alerts you that the two items belong to different zones.

Place the item on the tote. It is now ready for put away.

Continue the process to receive all items.

Do one of the following:

Put away the items.
Press Esc to save updates and exit the screen.

More Options for Receiving Product

The Recv Verify screen also offers these options.

Field or Hot Key	Description
Product (Field)	The system displays the P/O number and unit of measure after scanning and receiving the item.
T (Field)	The type of product, such as stock or nonstock.
Location (Field)	The put away location for the selected product. You can edit this field.
Quant (Field)	The quantity of the product remaining to be verified.
Zone (Field)	The zone location for the selected product. You can only change zone location in Zone Maintenance.
Qty (Hot Key)	Use to split product while receiving or placing in totes, or to backorder product.