Resolving Cycle Count Quantity Variances in RF

When a count variance occurs during a cycle count, depending on your authorization level, you must either find the count discrepancy, queue the discrepancy for an immediate cycle count, or adjust the product quantity. For an immediate or user-directed cycle count, you can ignore the discrepancy and move on if you have the authorization.

Note: If the Allow Vendor Consignment Modifications Through RF Cycle Count control maintenance record is set to No, you cannot decrease consigned inventory using RF cycle counting. You cannot ever increase consigned inventory using RF cycle counting. Use Product Location Maintenance to adjust consigned inventory when you cannot do so using RF cycle counting.

You can assign levels 0 to 2 of the RF.COUNT.ABORT and RF.COUNT.ABORT.IM authorization keys to users. The following options are available for users to resolve count discrepancies.

Level 0 users can only use option 1.
Level 1 users can use options 1 and 2.
Level 2 users can use all options.

Option	Result
Enter Related Counts	Displays the Enter Related Counts screen with all locations for the product with a quantity discrepancy. Use this screen to find quantity discrepancies.
Queue Related Counts	Queues all other locations holding the product for an immediate cycle count. The system sequences this count discrepancy in the queue so that you do not have to immediately go to these locations. Instead you can count these items when their location is the next on your RF gun or another user with authorization can count the items.
Skip Related Counts	The system makes the adjustment at this location and skips all related counts.
Location Maintenance	Displays the RF Location Maintenance screen where you can manually adjust the quantity for the location. You must have level 3 authorization of the PRD.LOCATION.MAINT authorization key to make such adjustments.

Note: When you select options 1 or 2 above, the system displays only those locations defined in the Locations Types To Be Included In RF Cycle Countcontrol maintenance record. If a location has more than one location type and at least one of its types is included in the control maintenance record, then the user's count is for all location types in the location.

Using the Enter Related Counts Screen

If you need to count all locations for the product to find the discrepancy, use the Enter Related Counts screen.

If you are not a level 2 authorized user, you cannot exit the Enter Related Counts screen until the variance has been accounted for or until all related locations have been counted.

You can also use the Enter Related Counts screen to create new locations for a product in order to resolve the variance.

For example, you are missing two widgets from their primary location. You notice two widgets at the location next to the primary location. This location is not in the system as a location for the widgets. On the Enter Related Counts screen, enter the location with the two widgets, and then enter the quantity two for this location. The variance resolves and you can exit the Enter Related Counts screen.

To resolve a count variance on the Enter Related Counts screen:

From the Warehouse Management > RF Applications > RF Main Menu, select Cycle Count to display the Check Counts screen.

Note: If prompted, log on to the character-based system.

Perform the count with the quantity variance.

If the system prompts you to verify that the entered count is correct, enter Y if your count is accurate.
If you are prompted with a selection list, select Enter Related Count.

The Enter Related Counts screen displays.

Note: The system automatically displays the Enter Related Counts screen for users without level 2 authorization.

The screen displays the following information:

Field	Description
Br	The branch in which you are counting.
PID	Your user ID.
Desc	The product ID for the product with the quantity discrepancy.
T	The location type, such as T for tagged. Note: Locations which contain stock, tagged, and consignment inventory display as S only. If such a location is adjusted, the system allocates product first to tagged items, next to consigned items, and last to stock items.
Location	The locations, which are defined in the Locations Types To Be Included In RF Cycle Countcontrol maintenance record, holding the product. For lot items, each lot within one location is listed as a separate location. Locations holding product with multiple location statuses are listed as one location.
Qty	The quantity for the location that you enter. See below.
Stat	The location status for the product, such as P for primary. If an asterisk (*) displays in this column, the location is a multiple status location, such as stock and overstock.
Lot	If the product is a lot product, the lot ID.
UOM	The unit of measure for the product at the location.

Scan any location in the Location field or scan any unlisted location that you know holds the product. The system displays the Desc screen.
At the prompt, scan the product.
If the product is a lot item, at the prompt scan the lot.
At the prompt, enter the quantity in its unit of measure for the location. The system enters this quantity in the Qty field on the Enter Related Counts screen.
Scan the next location, and repeat steps 4 to 6 until you have found the variance or you have counted all the locations.

If the Stop Immediate Cycle Count When Variance Foundcontrol maintenance record is set to Y and you have found the location with the variance, the system prompts to stop counting. Enter Y to stop counting and return to the original cycle count. The system adjusts the product quantities.
If you do not resolve the variance after counting all listed locations, the system returns you to the next count in the queue and makes the adjustment for the identified discrepancies.

Press Esc to save updates and exit the screen.