In the Sort by field, enter one of the following to indicate how to sort the information on the report. Click 
here for the options.
In the Entity ID field, do one of the following:
Use the Hours Tracking Report to summarize hours recorded on trackers. The hours to include in the report are based on the following:
Dates the hours were logged.
Users who did the work.
Codes identifying the type of work done.
Entities for whom the work was done.
To select data for the Hours Tracking Report:
From the Reports > End of Month Reports #2 menu, select Hours Tracking Report to display the Hours Tracking Report window.
Note: If prompted, log on to the character-based system.
In the Start Date field, enter the first date in a range of dates for which to view hours worked. The system populates this field with today's date. This field supports variable dates.
In the End Date field, enter the last date in the range of dates for which to view hours worked. The system populates this field with today's date. This field supports variable dates.
In the User ID field, do one of the following:
To run the report for one user, enter the user's login ID.
To run the report for all users, leave the field blank.
To run the report for multiple users, use the Users hot key to display the User IDs Selection screen. Enter the login ID for each user and press Esc. *Multi* displays in the User ID field.
In the Category field, do one of the following:
To run the report for one tracker category, such as Application, enter the category name.
To run the report for all tracker categories, leave the field blank.
To run the report for multiple tracker categories, use the Categories hot key to display the Categories Selection screen. Enter the selected categories and press Esc. *Multi* displays in the Category field.
In the Work Area field, do one of the following:
To run the report for one work area within the selected tracker category, enter the work area name.
To run the report for all work areas within the selected tracker category, leave the field blank.
To run the report for multiple work areas within the selected tracker category, use the W.Areas hot key to display the Work Areas Selection screen. Enter the work area names and press Esc. *Multi* displays in the Work Area field.
In the Sub Area field, do one of the following:
To run the report for one subarea within the selected work area, enter the sub area name.
To run the report for all subareas within the selected work area, leave the field blank.
To run the report for multiple sub areas within the selected work area, use the S.Areas hot key to display the Sub Areas Selection screen. Enter the sub area names and press Esc. *Multi* displays in the Sub Area field.
In the Task Code field, do one of the following:
To run the report for one task code, enter the task performed, such as Research.
To run the report for all task codes, leave the field blank.
To run the report for multiple task codes, use the Codes hot key to display the Task Codes Selection screen. Enter the task code names and press Esc. *Multi* displays in the Task Code field.
In the Tracking # field, do one of the following:
To run the report for one tracker, enter the tracker ID number.
To run the report for all trackers, leave the field blank.
To run the report for multiple trackers, use the Trackers hot key to display the Tracking Numbers Selection screen. Enter the tracker ID numbers and press Esc. *Multi* displays in the Tracking # field.
In the Sort by field, enter one of the following to indicate how to sort the information on the report. Click here for the options.
In the Entity ID field, do one of the following:
To run the report for the report only those trackers assigned to a designated customer or vendor, enter part of the entity's name. If a selection list displays, select the correct entity from the list and press Enter.
To run the report for all entities, leave the field blank.
To run the report for multiple entities, use the Ent hot key to display the Entities Selection screen. Enter the entity names and press Esc. *Multi* displays in the Entity ID field.
In the Detail/Summary/DetailPS field, indicate whether to print the report in detail, summary, or detail/problem/solution format.
Detail - Lists the hours and header information from each tracker selected for inclusion in the report. It also prints subtotal lines for each Sort By option. This is the default value.
Summary - Summarizes the hours on the trackers selected for the report and prints the subtotal lines for each Sort By option.
DetailPS- Lists the hours, header information, problem description, and solution description from each tracker selected for inclusion in the report. It also prints subtotal lines for each Sort By option.
In the Show Quote (Y/N) field, type Y to include the quoted hours, along with the difference between the quoted hours and the total hours. The default is N.
The Hours Tracking Report lists the following fields and columns of information:
Field/Column | Description |
User Name | The name for whom you are tracking hours. |
Date | The date on which the indicated tracker was worked. Note: If a user works on a tracker more than once in a day, the hours are combine into one line item on this report. |
Entity Name | The entity name listed on the tracker indicated, such as the company who entered the tracker. |
Tracker | The tracker ID on which the user worked. |
Category | The category, work area, and sub area listed on the tracker. |
Work Area | |
Sub Area | |
Task Code | The task code the user assigned to the time logged to the tracker, such as Document or Design. |
Bill Hours | The hours, if any, that the user worked on billable tasks, such as Training. |
UnBill Hours | The hours, if any, that the user worked on non-billable tasks, such as Research. |
Total Hours | The total hours the user logged to the tracker whether billable or non-billable. |
See Also: