This is an accounting report that lists the sales tax you owe to the state of New York for paid invoices. This report is applicable only if your company does business in and pays taxes to the state of New York.
New York state has industry-specific requirements for hard goods distributors who pay taxes. The state allows you to report and remit only the sales tax that you have actually collected from your customers, as long as the tax is collected within one year of invoicing. If a customer makes a partial payment, the tax owed to the state can be prorated accordingly. After one year, you must remit the tax owed even if you have not collected it from your customer.
For the period of time designated for the report, the system first scans cash receipts for paid invoices. If the receipt is for an invoice that is over one year old, it is not included in the report, because the taxes were previously paid. It then scans the A/R file for unpaid invoices that are over a year old, and includes them in the report.
Before running this report, enter every tax jurisdiction defined for your company that is not in the state of New York in the Non NY State Tax Codes control maintenance record. The report includes every tax jurisdiction defined for your company, except the ones listed in this record.
To run the New York Sales Tax Report:
From the Reports > End of Month Reports #2 menu, select New York Sales Tax Report to display the New York Sales Tax Code screen.
Note: If prompted, log on to the character-based system.
In the Br/Tr/All field, enter the branch or territory for which to run the report. To run the report for all branches and territories, enter ALL.
In the Start Date field, enter the first date in a range of dates for which to view taxes. This field supports variable dates.
In the End Date field, enter the last date in the range of dates for which to view taxes. This field supports variable dates.
In the Only Items Over Max Taxable (Y/N) field, to print the report only for those items over the maximum taxable amount, enter Y; otherwise, enter N.
In the Detail/Summary/Totals field, enter one of the following to specify the report level of detail:
Detail - Lists the individual transactions, subtotals for each tax code and branch, and the grand total amount of tax owed. This is the default value.
Summary - Lists the subtotals for each tax code within each branch, the subtotals for each branch or the subtotals for each branch within each tax code, the subtotals for each tax code based on the selection in the Sort By field, and the grand total amount of tax owed.
Totals - Lists the subtotals for each branch or tax code based on the selection in the Sort By field and the grand total amount of tax owed.
In the Sort By field, enter one of the following to determine how to sort the report:
Branch by Tax Code. This is the default value.
Tax Code by Branch
See Also: