If your company sells gift cards or gift certificates, you can accept them as a form of payment directly in the Sales Order Entry Totals tab.
The system debits the liability general account set up for the gift cards/certificates instead of the cash box for payments made with gift card/certificate balances.
You can also accept gift cards/certificates as payment in the Close Counter Order window.
To accept a gift card/certificate as payment for an order through the Totals tab:
Create or open a sales order and display the Totals tab.
In the Gift Card field, enter the amount from the gift card/certificate to apply to the order.
You can enter an amount that is less than the amount due on the order, if that is all that the gift card/certificate has available. You can also enter less than the total available on the gift card/certificate, if the order is for less than what is available on the gift card/certificate.
If you have gift cards that you can swipe in your card reader, swipe the card. The system applies the amount on the card to the order.
In the Gift Card # field, enter the gift card/certificate number.
If you scanned the barcode of the card in the previous step, the system populates this number for you.
If the total amount due for the order is greater than the gift card/certificate amount, apply another form of payment for the remainder of the balance due.
You can accept multiple gift cards/certificates as payment on the order using the Change Payment button and selecting New.
Note: You can check the amount remaining on a partially used gift card/certificate using the Additional > Gift Card Inquiry option.
Exit the Totals tab, and continue processing the order as usual.
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