Deducting Time Automatically

You can deduct time automatically from your time sheet so you do not have to enter each day's non-work time. For example, if you take lunch daily and need to deduct that time, you can set your system to subtract one hour for each day, or 30 minutes for each four hours of work.

Use the Time Clock Auto Deduction Categorycontrol maintenance record to sets the deduction category to use for automatic deductions. For example, you set your time sheet to deduct 30 minutes for every 4 hours of work. The setting in this control maintenance record is the deduction category used for those deductions. You can choose from any of the categories set up in Deduction Maintenance.

To automatically deduct time from a time sheet:

From the System > System Files > User Control menu, select User Maintenance to display the User Maintenance window.
In the User field, enter the user ID for which you want to set up automatic deductions.
From the Additional menu, select the Time Clock hot key to display the Time Clock Options screen.
In the Auto Deduction (mins) field, enter the amount of time you want to automatically deduct from the user's time sheet.
In the After (hours) field, enter the amount of time after which the time entered in the Auto Deduction field will be subtracted.

For example, you want to deduct thirty minutes for every four hours of work. In the Auto Deduction field, enter 30 and in the After field, enter 4.

Save changes and exit the window.