Time Clock tracks your employees accrual rates as you define them in Time Off Accrual Rate Maintenance and also maintains the time off balances for each employee. At times, such as at the end of your fiscal or calendar year, it might be necessary to reset employees' time off balances. For example, if you have a "use it or lose it" vacation policy, you might need to reset employee balances to 0 or reallocate a specified beginning balance.
You must have the TIME.CLOCK.ADJUST authorization key to make changes to accrual totals.
To reset time off accrued totals for any category:
From the A/P > Time ClockManagement menu, select Time Off Reset Maintenance to open the Time Off Accrual Reset window.
In the Users field, select the user or user group for which you want to change accrued time off totals. To select multiple users or user groups, click the Multiple button.
In the As Of Date and As Of Time fields, enter the date and time at which the adjusted accrual totals become active.
In the Time Off Categories field, select which categories, such as Vacation, to which the new accrued time off totals apply. To apply changes to multiple categories, click the Multiple button.
Time off categories are defined in the
(Optional) In the Change Comment field, enter any notes that might help you identify why you made the accrual adjustment. These comments are available in the system activity logs.
In the Adjust Accruals to Specific Amount field, enter the number of hours that the system adjusts the time off balance at the specified date and time for the selected users and categories.
At the specified date and time, the users' balance becomes this number, and the system begins accruing time at the rate you enter in Time Off Accrual Rate Maintenance.
Select the Reset Negative Values check box if you also want the system to reset any users who currently have a negative time off balance. To leave negative balances unchanged, leave this check box deselected.
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