Adding Freight and Handling Charges to Work Orders

If the vendor charges you freight and handling to return the finished product to your warehouse, you need to enter that information on the Work Order Entry Totals screen. Use this screen to view the breakdown of the total amount you owe the vendor for services rendered, and to determine the method used to capitalize those costs.

Note: After the work order has been reconciled in A/P, you can change only the freight carrier and bill of lading number.

To add freight and handling charges to an order:

1. From the Orders menu, select Work Order Entry and display the work order to which you want to add freight and handling. The order should be processed.

2. Click the Total/Summarytab to display the Work Order Entry Totals window.

3. Review the cost fields, as needed. To update these fields, exit this window and return to the Work Order Entry window.

   • Process Cost - The costs incurred during the process per specified unit of measure. See the UM field on the Work Order Entry screen for the unit used to determine this amount.

   • Total Setup Cost - Any costs incurred in preparation for processing one unit of the product. See the UM field on the Work Order Entry screen for the unit used to determine this amount.

4. In the Freight field, enter the freight charges from the vendor's invoice.

5. In the Handling field, enter the handling charges from the vendor's invoice.

6. Review the Total field to determine the total amount your company owes the vendor.

7. Update the remaining fields in the Total Detail Informationare, as needed.

   Field	Description
   Freight Carrier	Enter the name of the freight vendor to whom freight charges are paid for the work order step. You pay freight charges on finished goods for a work order by step. If the Freight Carrier field is left blank, the vendor filling the work order, whose name is in the Ship From field on the order body, is the freight vendor.
   Bill of Lading	Enter the BOL number, if applicable. This is a free-form field. A bill of lading, or waybill, lists the items being shipped and the terms of delivery. It serves as an acknowledgment, or a receipt of goods accepted for transportation by a carrier or shipper. Note: This field is required if you complete the Freight Carrier field.
   Capitalize Freight	Enter the general ledger line item level at which to apply the freight. Dollars is the default value.

Note: The system populates the Pieces field from the quantity of the finished product you entered on Work Order Entry Material Detail, and populates the Weight and Load Factor fields based on the product's maintenance record.

8. Save the changes and exit the window.

See Also:

Editing Costs on Work Orders

Auto-Reconciling Work Orders